We’re Hiring: Office Administrator

posted: 29/04/19

An exciting opportunity has become available at Hodder+Partners as an Office Administrator. You will be the first point of contact for Hodder+Partners: it will be your responsibility to represent the practice in a professional and friendly manner. This is a crucial role in maintaining the practice’s high reputation and a fantastic opportunity for someone who recognises the ability to develop the role further. Salary dependent on experience.

Job Description for: Office Administrator/Receptionist

Reporting to: PA to the Chairman Stephen Hodder and MD Claire Hodder

Responsibilities: Day to day duties include but are not limited to:

  1. Full reception duties. Answering all incoming calls in a timely and professional manner, transferring and taking messages where necessary.
  2. Maintaining a proficient, tidy reception area and office.
  3. Greeting all visitors at reception professionally and communicating their arrival to the relevant member of the practice, offering drinks where appropriate.
  4. Full management and inventory of the office supplies adhering to budget including stationery, kitchen supplies and cleaning supplies.
  5. Coordinating all incoming and outgoing post, from recording to distribution.
  6. Full coordination of the CPD program with support from the Architect team.
  7. Assistance and support where needed for the PA to the Chairman and MD in their day to day duties.
  8. Document Controller – Assisting architects with uploading and downloading plans and drawings, creating hardcopy files when necessary.
  9. Monitoring the meeting room dairies making sure refreshments are set up for diarised meetings.
  10. General office assistance, e.g. checking photocopier and paper are fully stocked, checking fridge in meeting room is stocked with water, watering plants etc.
  11. Maintaining the office filing system and map, filing all documents away quickly into the correct directories.
  12. Keeping track of the timesheets via an online database, ensuring all are updated and printed in the file by the end of every month.
  13. Support in updating website and social media.

Please send your CV to l.stott@hodderandpartners.com

Closing date: 17th May 2019


We are an Equal Opportunities Employer